FORMALITIES
Long-term Residence Permit for the Purpose of the Scientific Research
Citizens of the EU/EEA and Switzerland have the same legal status as Czech residents. No distinction is made between long-term and short-term stays, and you do not need to apply for any permit to study or work in the Czech Republic.
‘Third-state nationals’, as they are called here (in Czech: občan třetí země), can apply for a short-term visa (less than 90 days) or long-term visa/permit (more than 90 days). Foreign nationals travelling to the Czech Republic to conduct scientific research must apply for a long-term residence permit for the purpose of the scientific research. Be warned that the processing time takes 60 days. For details on how to obtain a long-term residence permit for the purpose of scientific research please click here. Information about other types of permit/visa also available here.
If you are fulfilling the visa requirement, then you will need several documents to apply for a stay in the Czech Republic, Tereza Lomaka will help you issue these (do not hesitate to contact her). Tereza will need a completed personal profile form from you, which you can download below.
Registration After Arrival in the Czech Republic
are required to announce themselves to the foreign police (address below) of the region where they are planning to stay within 30 days of the day of their arrival on Czech soil, if they are planning to stay more than 30 days (and if their accommodation, for example the landlord, hotel or university dorm, does not do this for them). It is mandated that you must announce every change—for example, surname, marital status, changes in your passport, address changes—within 15 business days. If the stay will be longer than 12 months, it is recommended that you request a temporary residence permit at the Department of Asylum and Migration Police of the Ministry of the Interior of the Czech Republic (in Czech: Oddělení azylové a migrační policie Ministerstva vnitra ČR, hereafter written as OAMP MV ČR).
are required to announce themselves to the Department of Asylum and Migration Police of the Ministry of the Interior of the Czech Republic (OAMP MV ČR) within 3 days of first entering the Czech Republic and apply for a biometric residence card. For this process you will need to present a valid passport
and the original of your accommodation contract in Czech.
BASIC REQUIREMENTS FOR RESEARCHERS BEFORE AND AFTER ARRIVAL
A) BEFORE ENTERING THE CZ:
(please note: After granting this residence permit, the embassy will invite the foreigner to appear to take over the visa in order to take over the residence permit, which entitles him to arrive in the Czech Republic.)
It is recommended to apply for a long-term stay for the purpose of scientific research, which guarantees the employee better conditions during his stay in the Czech Republic and movement around the EU.
You are entitled to file an application for a long-term residence permit for the purpose of scientific research at an embassy (we recommend that the foreigner book as soon as possible, due to waiting times), if you have signed a hosting agreement with a research organisation and intend to temporarily stay in the Czech Republic for more than 3 months.
Along with the application for a long-term residence permit for the purpose of scientific research, you are obliged to submit the documents lited below – all the documents must be in the Czech language and must be originals or officially certified copies:
- a hosting agreement (provided by Sinophone),
- travel document,
- a photograph,
- a written commitment by the research organisation that it will cover the costs relating to your residence in the Czech Republic after the residence permit expires, including the costs of your departure from the Czech Republic if such costs have been incurred within six months from the date the hosting agreement ends and have been paid from public funds (provided by Sinophone),
- upon request a document similar to an extract from the Penal Register record,
- upon reques a document proving the fulfilment of conditions set out in the measure of Ministry of Health on prevention of the spread of infectious illnesses (Medical report).
- fee 2 500 CZK
Please note, the time-limit for issuing a decision on an application for a long-term residence permit for the purpose of scientific research is 60 days.
Long-term stay for the purpose of scientific research is granted for a maximum of 2 years, then it is necessary to apply for an extension.
In the event of a positive processing of an application filed at an embassy, you are obliged to submit proof of travel medical insurance valid from the date of entry till the date you will be covered by public health insurance and, at the same time, upon request, submit a document on having paid the insurance premium.
It is not required to provide an acommodation contract when applying for Long Term Residence Permit for the Purpose of Scientific Research in your country, BUT you will need to submit the acommodation contract when registering yourself at MOI in Přerov after arrival in the Czech republic. As it could be difficult to find your accomodation before arriving to the Czech republic, it is recommended to arrange a temporary stay in a hotel or university dormitory, because the obligation to register yourself with the police does not apply when this obligation is satisfied by the accommodator – hotel or dormitory. (Please note, Airbnb does not satisfy such an obligation, you would have to do it by yourself.)
How to find your accomodation here.
The employee will obtain from his doctor in his home country an extract from the medical documentation in ENG, which he will then present to the doctor during the initial medical examination before starting work.
Please contact Alexandra Hagerova in advance – so she can arrange the formalities and important appointments after your arrival ( 1. Doctor’s appointment , 2. Foreign Police in Olomouc, 3. Ministry of the Interior in Přerov)
B) AFTER ENTERING THE CZ:
You are obliged to register yourself to the Foreign Police within three days of arrival. You are not obligated to do so, if the obligation is satisfied by the accommodator – hotel or dormitory.
You are required to announce yourself to the Department of Asylum and Migration Police of the Ministry of the Interior of the Czech Republic (OAMP MV ČR – MOI Přerov) within 3 days of first entering the Czech Republic (usually it takes more than 3 days due to capacity of MOI Přerov). Here you apply for a biometric residence card. For this process you will need to present a valid passport and the original of your accommodation contract in Czech.
When doctor’s appointment, you will be accompanied by an intern (student), you will need a document provided by Sinophone and the medical extract in ENG provided by your home country doctor. After the examination, you need to submit the inspection document (signed by the doctor) to the HR office.
Government Authorities
MV ČR OAMP Czech Ministry of the Interior Olomouc Office
(only by appointment, this office is closed in the summer months)
Address: Třída Svobody 8, Olomouc
Make an appointment minimally 1 month in advance through Alexandra Hagerova. When making the appointment
please include your full name (as it appears on your passport), date of birth and country of citizenship.
MV ČR OAMP Czech Ministry of the Interior Přerov Office
Address: U Výstaviště 18, Přerov
T: +420 974 760 399 (for making appointments)
Hours:
Mon, Wed: 8 am – 5 pm (12:00–12:30 lunch break)
Tue, Thu: 8 am – noon
Fri: 8 am – 11 am (only by appointment)
Alexandra Hagerova will be happy to help you make an appointment.
Department of Foreign Police
Regional Police Headquarters for the Olomouc Region
Address: Smetanova 14, Olomouc
T: +420 974 761 829
E: krpm.ocp.sekretariat@pcr.cz
Hours:
Mon, Wed: 8 am – 5 pm
Tue, Thu: 8 am – noon
(It is not necessary to make an appointment, but be sure to take a number when you arrive)
Alexandra Hagerova will be happy to help you make an appointment.
Ministry of the Interior of the Czech Republic
Contact the Ministry of the Interior if you need to:
- apply for an extension of the permitted period of stay on a long-term visa
- apply for a long-term residence permit or its extension
- apply for a permanent residence permit
- apply for a certificate of temporary residence (EU citizens)
- apply for a temporary residence permit for a family member of an EU citizen
- extension of a residence card
- report a change in your place of residence in the Czech Republic or other changes related to your residence
- apply for a confirmation of residence
Sending letters and writing address correctly
In the Czech Republic the scheme of writing a postal adress is following:
- Recipient name
- Street name + block number/building number
- Postal code + city name + one to three digit numeric identifier for post office
- Country name (suitable for mailing to Czech Republic from most other countries)
example:
- (Mr. Mrs./Miss/title) James Bond
- Vodární 601/6
- 779 00 Olomouc
- CZECH REPUBLIC
To read more about the Post Services in the Czech Republic and about Stamps, Letters, Parcels, Air Mail etc. click on the link below.
Czech Public Holidays
Here you can find a list of public holidays in the Czech Republic. Please note, that offices etc. are closed during public holiday. Shops and restaurants are usually open, but it is recommended to check if the certain bussiness does open during public holiday. The situation varies due to Covid-19 pandemic situation.
List of public holidays (Czech names in brackets):
- 1 January New Year’s Day, Restoration Day of the Independent Czech State (Nový rok; Den obnovy samostatného českého státu)
- March/April Easter Monday (Velikonoční pondělí)
- May 1st Labour Day (Svátek práce)
- May 8th Liberation Day (Den vítězství)
- July 5th St. Cyril & Methodius Day (Den věrozvěstů Cyrila a Metoděje)
- July 6th Jan Hus Day (Den upálení mistra Jana Husa)
- September 28th Czech Statehood Day, St. Wenceslas Day (Den české státnosti)
- October 28th Republic Day, Independent Czechoslovak State Day (Den vzniku Československa)
- November 17th Struggle for Freedom & Democracy Day (Den boje za svobodu a demokracii)
- December 24th Christmas Eve (Generous Day) (Štědrý den)
- December 25th Christmas Day (1. svátek vánoční)
- December 26th St Stephen’s Day (2. svátek vánoční)
Municipal Waste Fee
Let us inform you, that unfortunately you will NOT be notified to pay the fee, it is your own obligation to do so every year.
If you have been granted a permanent or temporary stay longer than 90 days you are considered as a payer of the municipal fee for the waste management system of collection, transport, sorting, treatment and disposal of municipal waste in the City of Olomouc.
This fee is 804 CZK for the whole year.
For the purpose of calculating the amount of the fee and the payment itself, it is necessary to fill in the form (you can download the form in English here), provide a copy of your passport and residence permit and then bring it to the Municipality of Olomouc, Economics department, Office of Municipal Fees, Palacky 14, Olomouc – the third floor (see the map below). The precise amount of money will be calculated according to the presented filled out form and the evidence from Police Registration of Foreigners, concretely according to the beginning of fee of obligation in that year (in case of a stay for a period of time from the year, you pay a partial amount of money).
The fee is due May 31 of each year, or within 20 days in the month after the beginning of the fee obligation.
You may pay the fee by cash or credit card at the municipal cash desk, Palacky 14, Olomouc or Hynaisova 10, Olomouc – it is recommended to use this variant. You may also pay the fee by a bank transfer to the bank account number 19-1801731369/0800, variable symbol 1337, specific symbol – your Identity Number (if granted) or your date of birth DDMMYYYY with a note of your surname and first name.
If you come in person, it is recommended to come with a person who will help you with the translation. You can contact Sinofon helpdesk for accompany and translation via email: sinofon.helpdesk@upol.cz
For more detailed information on how to pay the fee, plase see the official document formulated by the Office of Municipal Fees, Economics Department, Municipality of Olomouc.
This fact is automatically reported by the MVČR (Ministry of the Interior CR) system, so do not delay this obligation.
Before you end your stay in Olomouc, do not forget to report your departure at the City Hall. This avoids the hassle of collecting claims for unpaid waste collection after you leave town.
When to contact notary
Notaries in the Czech Republic and their activities are regulated by the law, No. 358/1992 Coll., on notaries and their activities. The activities of a notary public (§2) are:
- preparation of public documents on legal acts (for example, a resolution of a shareholders’ meeting),
- certification of legally relevant facts and statements (for example, certification of power of attorney or a statement of a debtor regarding payment of a debt, notarial certification and notarial deed),
- acceptance of documents and money for notarial custody (notářská úshova, often when purchasing and/or selling a real estate).
A notary performs his activities impartially. In addition, there is a separate regulation on notary fees No. 196/2001 Coll. Notaries are supervised by the Notarial Chamber of the Czech Republic (www.nkcr.cz) and the Ministry of Justice.
- Certification of documents, including the power of attorney (plná moc), statements, signatures on contracts (smlouvy), certification of copies of official documents.
A notary can both draw up a document based on the data provided, and also certificate a provided ready document. - Obtaining official documents from the state database, certificates: of incorporation from Commercial and Trade Register (výpisy z obchodního a živnostenského rejstříků), Land Register (katastr nemovitostí), proof of good conduct (výpis z trestního rejstříku), etc.
- Registration and changes in companies and various organizations, including changes in shareholders, changes in the amount of the authorized capital, changes in the articles of association, etc.
- The notarial custody of documents and money for a certain amount of time, in order transfer to other persons (notářská úschova).
- Everything related to family law – e.g. drafting a prenuptial agreement (předmanželská smlouva), as well as to the right of inheritance, drawing up a will (závěť).
Fortunately, authentication and legalisation services can be easily arranged at post offices that are marked with the CZECH POINT logo, so you do not have to visit notary.
When visiting a post office with Czech POINT the only thing needed is the the document to be authenticated or the document to be legalised and your identity card.
Please see the documents that CANNOT be authenticated (so you do need to visit notary.):
- documents whose authenticity cannot be reproduced,
- documents written in a language other than Czech or Slovak,
- documents bearing an embossed text or seal,
- documents containing changes that could diminish its authenticity,
- already made copies that are not a true copy of the original document,
- documents without clear evidence of whether they are an original document, authenticated copy,
- full or partial copy of a document on file,
- duplicate copy of a decision made in writing or the statement of a decision issued according to special legislation.
Please see the following signatures that CANNOT be legalised (so you do need to visit notary.):
- a signature of the legalisation officer,
- a signature signed otherwise than in letters of the Roman alphabet,
- a signature on a document bearing no text,
- a signature on a document written in a language other than Czech or Slovak unless accompanied with a certified translation into the Czech language.
Identity Number (Rodné číslo)
Identity number (or Personal Identification Number) is given to all Czech citizens at birth, and the number is recorded on the birth certificate. The number is valid for life and cannot be changed unless under certain special circumstances.
The first part of the number is the date of birth of the holder in YYMMDD format. The second part consists of four digits. Both are separated by a slash. For women the number 50 is added to the month part of the number. (For an example a birthday in May is shown as YY55DD/XXXX.)
The birth registration number is used in all sorts of situations. For example Czechs need to indicate it on health and social security forms, on tax returns, when arranging all the paperwork etc.
Although foreigners do not have all the benefits and obligations that Czechs do, non-Czechs obviously should follow the rules of the land, such as paying tax or social security contributions. Thus, having a Identity Number, which is requested by social security offices and healthcare companies, would seem logical, if a foreigner is here legally and has to deal with these institutions.
How do I get one?
If a foreign national’s application for a:
- long-term visa,
- long-term residence permit,
- Certificate of temporary residence for an EU citizen,
- Temporary residence permit for a family member of an EU citizen, or
- a Permanent residence permit,
is approved, the MOI CR uses its official powers to allocate the foreign national an identity number, if they have not been allocated one.
The Department for Asylum and Migration Policy of the MOI CR provides the foreign national with the identity number. The foreign national does not apply for the identity number as it is allocated and is usually entered into the permit card when issuing a residence permit.
If the identity number is not available when issuing the residence permit, the MOI CR subsequently enters it into the foreign national’s residence permit once it has been ascertained, or, if needs be, it sends a separate document on the allocation of an identity number by personal delivery and the identity number is entered into the residence permit during the foreign national’s next visit to the MOI CR offices.
If the holder of an identity number has no document on allocating an identity number (e.g. the document on the identity number has been lost), he/she can apply for verification of the identity number. He/she fills in an application form for verification of the identity number and pays an administrative fee of CZK 100 in the form of a stamp (kolek), which can be purchased at any post office.
It is recommended to ask about your Identity Number when visiting MOI Přerov.
Dog Fee
- The owner of the dog is obliged to report the dog within 15 days from the day the dog becomes older than 3 months or within 15 days from the day when the owner buys a dog older than 3 months.
- The amount of the fee for a dog depends on the regulations of the municipality (up to 1500 CZK), the price of the dog fee differs in the apartment and in the house
- The fee due is once a year always on March 31st
- Fees are payable at the place of permanent residence of the dog owner
- In Olomouc, the dog fee is: 1000 CZK for a dog kept in an apartment, 200 CZK for a dog kept in a family house or if the owner is a person over 65 years of age (The fee is paid at the Municipality of Olomouc)
